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I agree to abide and be bound by the Bylaws/Standing Rules of the Dallas Ski Club (DSC). I understand that payment made for trips or activities may or may not be refundable, in whole or in part, and that all payments will be handled in accordance with the Trip Policy (see below). I further agree that DSC will not be responsible or held liable for personal injury, property loss or damage caused by or incurred by me while participating in or traveling to or from this or any other activity or event sponsored or publicized, in full or in part, by the Dallas Ski Club, its agent, officers or assigns. I further agree to pay for any damages or similar charges assessed to me, or assessed to or through the Dallas Ski Club, and/or its agents, officers or assigns in my behalf, by any supplier, owner, lessor, and/or renter of vehicles or equipment which is so damaged or similarly devalued while in my full or partial care and custody including any related costs, charges, and/or attorney fees necessary to effect such payment. I also do hereby irrevocably consent to and authorize Dallas Ski Club, its agents, officers, and assigns to use any photographs, reproductions or other likeness of me, including the use of my name, for any purpose including but not limited to club publications and publicity; and further relinquish any claim for compensation, of any kind, now or in the future, including all claims of ownership whatsoever of any such materials. I am 21 years of age or older. I have carefully read the foregoing waiver and I understand, agree with and accept the terms and conditions. I also hereby acknowledge that I have been made aware of the option of purchasing cancellation insurance and that it is entirely at my discretion as to whether or not I purchase said insurance.
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A trip participant must be a member of the Dallas Ski Club (DSC).
All members must complete and sign a DSC Trip Application form in order to participate in a Club trip. This application includes a “waiver ” of responsibility. A deposit of $100 must accompany each application. The DSC reserves the right to reject any application for failure to meet established payment schedules.
Cancellations made prior to the first scheduled payment due date will result in a $50 administrative cancellation fee. Any cancellation made after the scheduled payment due dates will result in the loss of all moneys (exception: If a wait list exists, and a “gender specific” reservation can accommodate the cancellation, or in the event a wait list does not exist and the canceling party can substitute an appropriate “gender specific” replacement, a flat administrative cancellation fee of $100 will be assessed). When a wait list is in effect, substitutions of one’s own reservation is prohibited. Note: The afore stated policy remains in effect when a cancellation is made as a result of a medical or family death situation which prohibits the attendance of the trip participant. Trip participants are encouraged to subscribe to Trip Cancellation Insurance at the time of trip sign-up to ensure reimbursement for such situations. Reimbursement for such cancellation is between the Insurance Company and the insured and not the DSC. Work related cancellations are not accommodated by Trip Cancellation Insurance.
Payments received by the DSC after a trip allocation is filled will be posted to a Reserve/Wait list in the order in which the application is received (or drawn in the event a trip fills during the Annual Trip Sign-Up Party). A deposit of $50 per application is required to be placed on a Waitlist (refundable in full to the member in the event the trip does not become available to them). In the event of an opening, the next available member on the wait list will be advised and given the opportunity to decline at that time. In the event the wait listed member declines, their $50 deposit will be refunded.
Any accommodation to change a “standard” ticket will result in the assessment of a flat $100 fee.
In the event the trip participant requests a “no air” option, every effort will be made to honor their request with no additional charge for the trip. However, “no air” options will be available only on select trips where doing so will not jeopardize our trip pricing. Additionally, “no air” options are subject to approval by the Trips VP and President.
Any DSC trip that incurs additional expense as a result of circumstances beyond the control of the Club (i.e., lodging, meals, transportation, weather conditions, etc.) will be the sole obligation and responsibility of the individual trip participant. The assigned Trip Leader will work to the best of his/her ability to assist with accommodating, but will not be individually held responsible.
Returned checks are subject to a $25 fee.
A member will be removed from a trip roster if payment is not received within 14 days following the published due date (exception: participants who contact their Trip Leader to work out a payment plan; provided there is no adverse impact to the DSC). Failure on the part of the participant to make the committed payment plan will result in automatic removal from the roster.
Members will be allowed to participate in the Annual Trip Sign-Up Party by proxy in the event they are not able to attend in person. Proxy sign-ups will be accepted only at the time of the Annual Sign-Up when delivered by another DSC member, provided the proxy is signed by the applicant and it is accompanied by a deposit check for each of the trips being requested (multiple proxies are required if more than one trip is being requested). Mailed proxies will not be accepted.
All trips will be filled on the basis of trip application receipt; in the event trip applications (including proxies) are received during the Annual Trip Sign-Up party in excess of trip allocation, a public drawing will be held at the next scheduled DSC Happy Hour to establish the trip roster. “Couple”, whether married or significant others, will be drawn as one participant filling two spaces. In the event that only one spot remains open, and a “couple” is drawn, the “couple” drawn will be the first two names on the Wait List; the trip will then be filled by the next “single” name drawn and the Wait List will be established in order of the remainder of names drawn.
The DSC and all cooperating agencies act only in the capacity of agents in all matters relating to the making of travel arrangements for hotel accommodations, sightseeing tours, and services provided incident thereto, entertainment and transportation. The Trip Leader acts only in the capacity of tour escort and maintains no control over the personnel, equipment or operation of these travel services suppliers and assumes no responsibility for any personal injury, property damage, or other loss, accident, delay, inconvenience or irregularity which may be occasioned either by reasons of (1) any wrongful or negligent acts or omissions on the part of any supplier, (2) any wrongful, negligent or unauthorized acts of omissions on the part of any employee of these suppliers, (3) any defect in or failure of any vehicle, equipment of instrumentality owned, operated or otherwise used by any of these suppliers, or (4) any wrongful or negligent acts of omissions on the part of any other party. On a trip, the Trip Leader and/or Co-Trip Leader assigned by the DSC shall be in charge and have complete authority to represent and enforce any DSC policies regarding proper and reasonable conduct by all trip participants. The right is reserved to decline to accept any person as a trip member for any reason which affects the operation of the trip or the rights and welfare or enjoyment of the other trip members.
Smoking is not permitted on Club events in closed areas or in vehicles transporting Club members.
Unless a trip is canceled by the ski area for lack of snow, cancellation fees shall be charged in accordance with the existing cancellation schedule outlined above.
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